Know your animals. Keep track of treatments, breeding and the cost of running your farm. ShambaPass brings your daily records into one place.
THE EVERYDAY WORK OF FARMING
Keep identity, weight and lineage together. Follow each animal from its first day on the farm to its next home.
Open the animal registerSee treatments, vaccination dates and breeding history in one place. Know which animals need your attention next.
Keep care on scheduleBring sales, buyers and running costs into the same record book. Spend less time piecing together the numbers.
Bring your ledger together
Breeding, growth & pedigree
Milk, weight & herd records
Flock health & production
Breeding cycles & growth
Litter records & lineage
Care for your working animals
Animal identity, growth and pedigree. Keep a connected history from birth to sale.
Treatments, vaccination records and breeding schedules. Keep the next step in sight.
Sales, expenses and payment references together. A clearer view of the work behind your farm.
Identity, weight and lineage, from the first day to the next chapter.
Treatments, vaccinations and breeding schedules, together.
Animal records, farm tasks and care reminders in a single dashboard.
Different animals.One connected record book.
A dedicated space for veterinary professionals. Join the network, organise your caseload and keep a clearer record of farm care.
Register as a veterinarianSee how digital herd management, automated drug schedules, and Tuma ledgers eliminate losses.
The essentials for your first farm workspace.
A broader workspace for your commercial farm.
For teams managing farms at a larger scale.
The essentials, before you get started with ShambaPass.
Have something else in mind?
Talk to the ShambaPass teamYes! ShambaPass is built offline-first. You can record vaccinations, weight gains, breeding events, and animal sales right in the boma with zero internet connection. Records are saved locally in your browser. This version does not sync records between devices; export regular backups.
ShambaPass supports six core commercial Kenyan species: Goats (Boer, Galla, Toggenburg, Alpine), Dairy and Beef Cattle (Friesian, Ayrshire, Zebu, Boran), Poultry (Layers, Broilers, Kienyeji), Pigs (Large White, Landrace), Rabbits, and Farm Dogs.
When you sell livestock or farm products, you can verify M-PESA paybill or till payments directly through Tuma. Receipts, transaction references, and buyers are automatically matched with the sold animal's dossier and financial audit ledger.
Yes. ShambaPass includes multi-role RBAC security. You can add Farm Managers, Veterinary Officers, and Field Workers with granular permissions (such as drug administration approval or financial ledger restrictions).
From Birth to Sale — Every Animal, Every Record.
Last Updated: 6 October 2026
Welcome to ShambaPass.
ShambaPass is a livestock intelligence and farm management platform designed to help farmers, breeders, veterinarians, farm managers, employees, cooperatives, livestock investors and other agricultural stakeholders manage livestock operations digitally.
ShambaPass provides tools for animal identification, livestock records, breeding, genetics, health management, veterinary records, medicine inventory, vaccination management, feeding, farm operations, employee management, financial management, training, artificial intelligence assisted insights, payments and other livestock related services.
This Privacy Policy explains how ShambaPass collects, uses, stores, protects, shares and otherwise processes personal information when you access or use the ShambaPass website, applications, dashboards, APIs and related services.
By creating an account or using ShambaPass, you acknowledge that you have read and understood this Privacy Policy.
Where consent is required by law for a particular processing activity, ShambaPass will request that consent separately.
This Privacy Policy should be read together with the ShambaPass Terms and Conditions, Cookie Policy and any additional notices presented when particular information is collected.
ShambaPass is a livestock intelligence and farm management technology platform operating from Kenya.
The platform may provide:
Livestock registration and identification
Farm management
Animal lifecycle management
Animal health records
Veterinary management
Vaccination management
Medicine inventory
Biosecurity management
Breeding and pedigree management
Genetic analysis
Feed and nutrition management
Farm financial management
Employee management
Training and certification
Artificial intelligence assisted farm insights
Market connectivity
Livestock sales management
Digital payment integration
Reporting and analytics
For purposes of applicable data protection legislation, the entity operating ShambaPass acts as the data controller where it determines why and how personal information is processed.
In certain circumstances ShambaPass may act as a data processor where information is processed solely on documented instructions from another organisation.
Privacy enquiries may be directed to:
ShambaPass Privacy Officer
Email: [email protected]
General Support
Email: [email protected]
Website:
shambapass.co.ke
ShambaPass intends to process personal information in accordance with applicable Kenyan data protection requirements, including the Data Protection Act, 2019 and applicable regulations made under it.
Where ShambaPass expands into other countries, additional applicable privacy and data protection requirements may apply.
Nothing in this Privacy Policy limits any statutory rights available to a data subject under applicable law.
This Privacy Policy applies to personal information relating to:
Farm owners
Farm managers
Farm employees
Veterinarians
Veterinary professionals
Breeders
Livestock buyers
Livestock sellers
Suppliers
Service providers
Artificial insemination technicians
Farm consultants
Academy learners
Cooperatives
Breeder associations
Institutional customers
Livestock investors
Platform administrators
Website visitors
Application users
Business partners
Other persons interacting with ShambaPass.
The information collected depends on how you interact with ShambaPass.
When an account is created we may collect:
Full name
Email address
Mobile phone number
Password in securely hashed form
Account role
Account status
Profile photograph
Preferred language
Communication preferences
Authentication information
Account activity
Login history
Security information
Farm owners and authorised users may provide:
Farm name
County
Sub county
Village or general locality
Farm size
Farm GPS coordinates
Farm photographs
Farm logo
Production system
Livestock species
Farm facilities
Farm infrastructure
Water sources
Feed production information
Farm contacts
Farm operational information
Ownership or management information where necessary.
ShambaPass may process records relating to animals including:
Animal identification number
Tag number
Animal name
Species
Breed
Sex
Date of birth
Age
Photographs
Weight
Body condition
Farm location
Pen location
Origin
Ownership history
Movement history
Sire
Dam
Pedigree
Genetic lineage
Breeding history
Production performance
Sale history
Death information
Transfer information
Other livestock management information.
Animal records themselves are not necessarily personal information.
However, information linking livestock to an identifiable owner, employee, veterinarian, buyer or farm may constitute personal information and will be protected accordingly.
ShambaPass may process veterinary information including:
Health examinations
Diagnoses
Symptoms
Vaccinations
Deworming
FAMACHA scores
Treatments
Prescriptions
Medication administration
Drug dosage
Laboratory results
Veterinary reports
Veterinary photographs
Treatment costs
Treatment outcomes
Recovery information
Quarantine records
Biosecurity records
Disease incidents
Animal mortality
Necropsy findings
Pregnancy examinations
Kidding records
Calving records
Birth complications
Reproductive information
Veterinary recommendations
Withdrawal periods
Adverse drug reactions.
These records relate primarily to animals.
Where veterinary records contain identifiable information relating to farmers, employees, veterinarians or other natural persons, the personal components of those records are protected under this Privacy Policy.
Veterinarians and veterinary professionals may provide:
Full name
Telephone number
Email address
Professional qualifications
Professional registration information
Practice information
Business address
Digital signature
Visit records
Invoices
Prescriptions
Recommendations
Professional notes
Service history
Payment information.
ShambaPass may process information relating to:
Medicine purchases
Suppliers
Medicine manufacturers
Batch numbers
Expiry dates
Medicine quantities
Stock movements
Veterinary prescriptions
Medicine administration
Medicine costs
Withdrawal periods
Medicine disposal
Medicine usage history
Cold storage records
Medicine inventory audits.
Where these records identify suppliers, veterinarians, employees or other persons, the identifiable information is handled as personal information.
Where farms use employee management functionality, ShambaPass may process:
Employee name
Mobile phone number
Email address
National identification information where required
Employment role
Employment date
Attendance records
Task records
Salary information
Payroll information
Performance records
Emergency contact information where provided
Statutory information where required for legitimate employment administration.
The farm employing the worker may act as the primary controller of employee information while ShambaPass may act as a processor or technology service provider depending on the circumstances.
ShambaPass may process:
Sales records
Purchase records
Expense records
Invoice information
Payment amounts
Payment dates
Transaction references
Payment status
Refund information
Subscription payments
Supplier payments
Payroll records
Financial reports.
Digital payments may be processed through Tuma or other approved payment providers.
ShambaPass does not intend to store complete payment card credentials where these are processed directly by an authorised payment provider.
Where marketplace functionality is available, we may process:
Seller information
Buyer information
Animal listings
Photographs
Pricing
Offers
Sale history
Buyer enquiries
Seller responses
Transaction information
Ratings
Reviews
Dispute information
Delivery information.
Where you use the ShambaPass Academy we may collect:
Name
Account information
Courses enrolled
Lessons completed
Assessment results
Learning progress
Certificates earned
Certificate identifiers
Certificate verification records.
When you communicate with ShambaPass we may retain:
Emails
Support requests
Chat messages
Complaint information
Feedback
Survey responses
Telephone support records where legally permitted
Technical support information.
When you use ShambaPass we may automatically collect:
Device type
Operating system
Browser
Application version
IP address
Device identifiers
Session information
Login timestamps
Network information
Security logs
Error logs
Crash reports
API activity
Cookie identifiers
Approximate location derived from technical information where applicable.
ShambaPass may process farm location information to provide features such as:
Farm mapping
Weather information
Disease risk information
Nearby veterinary services
Nearby livestock facilities
Market information
Logistics planning
Farm biosecurity analysis
Regional agricultural intelligence.
Precise GPS information will be collected only where required for a feature and where an appropriate lawful basis exists.
Users should not enter another person's private residential location unless authorised or otherwise legally permitted to do so.
Location permissions may normally be controlled through the user's device settings where applicable.
ShambaPass may use artificial intelligence systems, including third party AI services, to provide features such as:
Livestock health insights
Disease risk assessment
Farm recommendations
Feeding recommendations
Breeding insights
Medicine stock forecasts
Mortality analysis
Financial summaries
Report generation
Document extraction
Image analysis
Farm management assistance
Training support.
Artificial intelligence outputs are generated using automated systems and may be incomplete, inaccurate or unsuitable for a particular animal or situation.
ShambaPass AI does not replace a licensed veterinarian, veterinary laboratory, animal health professional, nutritionist, agronomist or other qualified professional.
AI generated veterinary information should be treated as decision support.
Users should obtain professional veterinary advice before administering prescription medicines, performing invasive procedures, treating serious disease or responding to emergencies.
ShambaPass does not guarantee that AI generated disease predictions, diagnoses, treatment suggestions or dosage calculations will be correct.
Emergency animal health situations should be referred to a qualified veterinary professional.
Information submitted to AI functions may be transmitted to approved AI technology providers where necessary to generate requested outputs.
ShambaPass will seek to minimise personal information included in AI requests.
Users should avoid submitting unnecessary personal information, identification documents, passwords, financial credentials or confidential information into AI prompts.
Where practical, ShambaPass may anonymise or pseudonymise information before processing it through external AI services.
AI providers may process information according to applicable contractual terms and privacy requirements.
ShambaPass will not intentionally use private farm records to publicly identify individual farmers without an appropriate legal basis.
We may use information to:
Create accounts
Authenticate users
Operate farm dashboards
Register livestock
Maintain animal histories
Manage veterinary records
Schedule vaccinations
Schedule deworming
Track medicine inventory
Monitor medicine expiry
Calculate withdrawal periods
Manage quarantine
Manage biosecurity
Track breeding
Build pedigree records
Monitor growth
Manage feeding
Manage farm finances
Manage employees
Generate invoices
Process payments
Manage subscriptions
Generate reports
Provide Academy services
Issue certificates
Provide AI assisted insights
Provide weather information
Send reminders
Send security notifications
Provide customer support
Detect fraud
Prevent unauthorised access
Investigate security incidents
Resolve disputes
Maintain audit records
Improve platform performance
Develop platform functionality
Conduct analytics
Meet legal obligations
Enforce platform agreements
Protect ShambaPass and its users.
Depending on the processing activity, ShambaPass may process personal information because:
Processing is necessary to provide requested services.
Processing is necessary to perform a contract.
The data subject has provided valid consent.
Processing is necessary to comply with a legal obligation.
Processing is necessary for legitimate business interests that do not improperly override the rights of affected persons.
Processing is necessary to establish, exercise or defend legal claims.
Another lawful basis recognised by applicable legislation applies.
Consent will not be treated as the lawful basis where another basis is more appropriate.
Where processing relies on consent, the consent may be withdrawn subject to applicable law and any processing already lawfully undertaken.
ShambaPass will collect personal information for specified and legitimate purposes.
Information will not intentionally be reused for materially incompatible purposes without an appropriate legal basis and, where necessary, additional notice or consent.
ShambaPass seeks to collect only information reasonably necessary to operate relevant services.
Users should avoid uploading unnecessary identification documents, personal communications or sensitive information.
Users may receive operational communications including:
Account verification
Password resets
Login alerts
Vaccination reminders
Treatment reminders
Medicine expiry alerts
Medicine stock alerts
Biosecurity alerts
Breeding reminders
Farm task reminders
Payment confirmations
Subscription notices
Transaction notifications
Security alerts
Service interruptions
Policy updates
Legal notices.
Essential service communications may continue while an account remains active.
Marketing communications will be managed separately where consent or another lawful basis is required.
Users may unsubscribe from eligible promotional communications.
ShambaPass does not sell personal information.
Information may be disclosed only where reasonably necessary for legitimate platform operations or where permitted or required by law.
Farm information may be accessible to users authorised by the farm owner.
Access depends on assigned permissions and roles.
These may include:
Farm owner
Administrator
Manager
Veterinarian
Worker
Viewer.
Users should grant only the access required for each person's duties.
Where a farmer authorises veterinary access, relevant information may include:
Animal identity
Animal history
Disease history
Treatment history
Vaccination history
Medicine history
Breeding history
Laboratory results
Farm location
Owner contact information
Relevant medicine inventory.
Access should be limited to information reasonably required for veterinary services.
When payments are processed through Tuma or another payment provider, information shared may include:
Transaction reference
Amount
Customer identifier
Telephone number where required
Farm identifier
Payment purpose
Payment status.
Payment providers process information according to their applicable privacy terms and legal obligations.
ShambaPass may use third party providers for:
Cloud infrastructure
Database hosting
Backups
Payment processing
Artificial intelligence
SMS delivery
Email delivery
Authentication
Mapping
Weather information
Analytics
Cybersecurity
Customer support
Document generation
Monitoring
File storage.
Where required, appropriate contractual and security arrangements will be used to regulate processing by service providers.
Certain functionality may intentionally make limited information public.
Examples may include:
Verified breeder profiles
Marketplace livestock listings
Public business contact details
Academy certificate verification
Farm business profiles voluntarily published by users.
ShambaPass will identify information intended for public publication before or when it is published where reasonably practicable.
Users should not publish information they wish to remain confidential.
ShambaPass may create statistics and analytical information from platform activity.
Examples include:
Regional livestock populations
Breed distribution
Disease trends
Vaccination compliance
Feed trends
Livestock mortality patterns
Market price trends
Production benchmarks.
Where information is genuinely anonymised so that individuals cannot reasonably be identified, it may no longer constitute personal information under applicable law.
ShambaPass will not represent pseudonymised information as anonymous where individuals can reasonably be reidentified.
Certain livestock diseases may be subject to reporting or regulatory requirements.
Where legally required, ShambaPass or an authorised veterinary professional may disclose relevant information to competent authorities.
Information disclosed will be limited to what is reasonably necessary or legally required.
ShambaPass disease surveillance functionality does not automatically mean that every health record is transmitted to government authorities.
Information may be disclosed where reasonably necessary or legally required in connection with:
Court orders
Lawful regulatory requests
Government investigations
Law enforcement
Fraud investigations
Cybersecurity incidents
Tax requirements
Animal disease control
Legal proceedings
Protection of users
Protection of property
Enforcement of contractual rights.
ShambaPass will assess requests before disclosure where legally permitted.
ShambaPass uses technical and organisational measures intended to protect personal information.
Measures may include:
HTTPS encryption
Encryption where appropriate
Secure authentication
Password hashing
Multifactor authentication where available
Role based access control
Least privilege access
Session protection
Activity logging
Audit trails
Database access restrictions
Security monitoring
Rate limiting
Secure backups
Input validation
Protection against common web attacks
Secure API authentication
Webhook verification
File validation
Access reviews
Incident response procedures.
Security controls will be reviewed as the platform evolves.
No internet connected system can guarantee absolute security.
Users are responsible for:
Protecting passwords
Protecting authentication codes
Keeping account information accurate
Restricting access to authorised staff
Removing former employees from farm accounts
Using secure devices
Reporting suspicious activity
Avoiding credential sharing.
ShambaPass may suspend access where there is reasonable evidence of compromise or abuse.
ShambaPass maintains procedures for responding to suspected personal data breaches.
Where a breach occurs, ShambaPass may:
Contain the incident
Investigate the cause
Protect affected systems
Assess affected information
Document the incident
Notify affected persons where required
Notify the Office of the Data Protection Commissioner where required
Notify other competent authorities where legally required
Take corrective measures designed to reduce recurrence.
Notifications will be handled within applicable statutory requirements.
ShambaPass will retain personal information only for as long as reasonably necessary for the purposes for which it was collected and any applicable legal, accounting, security, contractual or regulatory requirements.
Different categories may have different retention periods.
Account information may remain while the account is active.
Financial records may be retained for applicable accounting, tax and regulatory periods.
Security logs may be retained for fraud prevention and cybersecurity purposes.
Veterinary records may be retained where reasonably necessary for animal history, disease control, regulatory compliance, breeding records, ownership disputes or legitimate farm record keeping.
Employee information may be retained according to applicable employment and legal obligations.
Backups may retain information for limited periods after deletion from active systems.
When information is no longer required, ShambaPass may securely delete, destroy or anonymise it.
Users may request closure of their ShambaPass account.
Account closure does not necessarily require immediate deletion of every record.
ShambaPass may retain information where necessary for:
Legal obligations
Tax requirements
Financial records
Fraud prevention
Security
Dispute resolution
Regulatory compliance
Establishment or defence of legal claims.
Where retention is no longer necessary, eligible personal information will be deleted or anonymised.
Users are responsible for providing accurate information.
ShambaPass provides mechanisms for authorised users to update information.
Where inaccurate personal information is identified, reasonable steps will be taken to correct it where required.
ShambaPass may use cookies and similar technologies for:
Authentication
Secure sessions
User preferences
Platform functionality
Security
Fraud prevention
Performance measurement
Analytics.
Where required, nonessential cookies will be subject to appropriate consent controls.
Disabling essential cookies may prevent parts of ShambaPass from functioning.
ShambaPass may use analytics to understand:
Features used
Pages visited
Session duration
Device categories
Performance
Errors
User journeys
Platform adoption.
Analytics information is used to operate, secure and improve ShambaPass.
ShambaPass does not sell identifiable analytics information to advertisers.
Some technology providers used by ShambaPass may operate infrastructure outside Kenya.
Where personal information is transferred outside Kenya, ShambaPass will apply the safeguards required under applicable data protection law.
Depending on the circumstances, these may include:
Adequacy mechanisms
Contractual safeguards
Technical safeguards
Encryption
Risk assessments
Explicit consent where legally required
Other legally recognised transfer mechanisms.
ShambaPass will seek to identify relevant international processing relationships as its infrastructure changes.
ShambaPass may expand services into Uganda, Tanzania, Rwanda and other jurisdictions.
Where expansion occurs, ShambaPass will assess applicable local privacy requirements and implement additional notices or controls where required.
This Privacy Policy does not override mandatory rights granted under the laws applicable to a particular user.
Subject to applicable law, individuals may have rights to:
Be informed about processing of their personal information
Access personal information held about them
Request correction of inaccurate or misleading information
Request completion of incomplete information
Object to certain processing
Request deletion where legally applicable
Withdraw consent where consent is the basis of processing
Request information in an appropriate electronic format where applicable
Exercise other rights provided by applicable law.
Some rights are subject to legal limitations and exceptions.
Requests should be submitted to:
ShambaPass may request reasonable information necessary to verify the identity and authority of the person making the request.
ShambaPass will respond within the period required by applicable law.
Requests may be refused or restricted where permitted by law, including where fulfilling a request would improperly affect another person's rights or conflict with a legal retention obligation.
Users should first contact:
ShambaPass Privacy Officer
If you believe your personal information has been processed unlawfully, you may also lodge a complaint with the Office of the Data Protection Commissioner in Kenya in accordance with applicable law.
ShambaPass commercial farm accounts are intended for persons legally capable of entering the applicable agreement.
ShambaPass does not knowingly permit children to independently create commercial farm accounts where they lack legal capacity to do so.
Training or educational services specifically made available to minors will require appropriate safeguards and any consent or authorisation required by law.
If ShambaPass discovers that a child's personal information has been collected contrary to applicable requirements, appropriate steps will be taken.
ShambaPass may use automated systems to generate:
Farm health scores
Biosecurity scores
Disease risk indicators
Breeding recommendations
Medicine stock predictions
Financial indicators
Farm progression scores
Livestock performance predictions
Alerts.
These outputs are intended to assist decision making.
Where a decision could have a significant legal or similarly significant effect on an individual, ShambaPass will apply the protections required by applicable law and will not rely solely on automated recommendations where human review is legally required.
Users remain responsible for ensuring they have lawful authority to upload livestock records, farm information, employee information, veterinary documents, photographs and other information submitted to ShambaPass.
Uploading information does not transfer ownership of the underlying farm, livestock or original user content to ShambaPass.
Users grant ShambaPass the limited rights reasonably necessary to host, process, back up, display and transmit submitted information for purposes of providing the platform.
ShambaPass recognises that certain farm records may have significant commercial value.
Examples include:
Breeding programmes
Genetic lineage
Production figures
Financial records
Supplier pricing
Medicine costs
Farm profitability
Customer records
Feed formulations
Business strategies.
ShambaPass will not intentionally publish private farm information unless authorised, required for a user selected feature or legally required.
ShambaPass may use aggregated or appropriately anonymised information for:
Agricultural research
Disease trend analysis
Livestock productivity analysis
Platform improvement
Statistical reporting
Artificial intelligence evaluation
Product development.
Where identifiable personal information is required for research beyond the original purposes of collection, ShambaPass will establish an appropriate legal basis and apply any additional safeguards required by law.
ShambaPass may update this Privacy Policy when:
Services change
Technology changes
New functionality is introduced
Legal requirements change
Regulatory guidance changes
New countries are supported.
Material changes may be communicated through:
Platform notification
Website notice
Application notification.
The current version will be published through the official ShambaPass platform.
Where a change requires new consent under applicable law, continued use alone will not substitute for that consent.
For users in Kenya, the relevant supervisory authority is:
Office of the Data Protection Commissioner
Kenya
Users may contact or lodge complaints with the Office in accordance with the Data Protection Act, 2019 and applicable regulations.
Privacy matters:
General support:
Website:
shambapass.co.ke
ShambaPass is built around responsible livestock intelligence.
Our objective is to collect only information reasonably necessary to operate the platform, protect that information, provide users with appropriate control over their personal information, maintain transparent processing practices and continuously improve our security and privacy controls as the platform grows.
Last Updated: 6 October 2026
Welcome to ShambaPass.
ShambaPass is a digital livestock intelligence and farm management platform designed to help farmers, breeders, farm managers, employees, veterinarians, veterinary professionals and other authorised agricultural stakeholders manage livestock and farm operations.
These Terms and Conditions govern access to and use of the ShambaPass website, mobile applications, Progressive Web Application, APIs, software, artificial intelligence services and related technologies.
By creating an account, registering a farm, registering livestock, subscribing to a paid service or otherwise using ShambaPass, you agree to be legally bound by these Terms.
If you do not agree with these Terms, you must not use ShambaPass.
Certain services may be subject to additional terms, policies or notices.
Your use of ShambaPass is also subject to the ShambaPass Privacy Policy.
For purposes of these Terms:
"ShambaPass" means the livestock intelligence and farm management technology platform.
"Platform" means all ShambaPass websites, applications, APIs, databases, artificial intelligence systems and related services.
"User" means any person authorised to access ShambaPass.
"Farm Owner" means the person or organisation responsible for a farm account.
"Farm" means a livestock or agricultural operation registered on ShambaPass.
"Animal" means livestock or another supported animal recorded through the Platform.
"Animal Record" means information maintained about an animal.
"Digital Livestock Passport" means the ShambaPass digital record containing information associated with an animal.
"Breeder" means a person or organisation involved in breeding livestock.
"Veterinarian" means a person represented on the Platform as professionally authorised to provide veterinary services in accordance with applicable law.
"Veterinary Professional" includes veterinary surgeons and veterinary paraprofessionals where applicable.
"Employee" means a farm employee or worker whose information or account is managed through ShambaPass.
"Farm Manager" means a person authorised by the Farm Owner to manage some or all farm operations.
"External Breeder" means a breeder given restricted access to contribute historical or pedigree information about specified animals.
"Pedigree Record" means ancestry information recorded for an animal.
"Registry" means an independent livestock registration organisation, breed society, stud book or other registration authority.
"KSB" means Kenya Stud Book where applicable.
"AI Services" means artificial intelligence assisted functionality made available through ShambaPass.
"Tuma" means a third party payment service that may be integrated with ShambaPass.
"Marketplace" means any livestock, agricultural product, service provider or breeder discovery functionality subsequently offered through ShambaPass.
"Subscription" means a paid ShambaPass service plan.
"User Content" means information, photographs, documents, records and other materials submitted to ShambaPass.
To operate an independent commercial ShambaPass account you must:
Be at least eighteen years old or otherwise have legal capacity to enter the applicable agreement.
Provide accurate registration information.
Have lawful authority to register the relevant farm or business.
Maintain accurate contact information.
Comply with applicable Kenyan laws and regulations.
Where a user represents a company, cooperative, partnership, farm, association or other organisation, that user represents that they have authority to bind or act for that organisation.
Persons providing regulated professional services through ShambaPass remain responsible for maintaining all registrations, licences and professional authorisations required by law.
Users are responsible for:
Maintaining password confidentiality.
Protecting verification codes.
Restricting account access.
Providing accurate information.
Keeping information updated.
Using only their authorised account.
Immediately reporting suspected unauthorised access.
Users must not share credentials where doing so would bypass ShambaPass permissions.
ShambaPass may require additional verification where suspicious account activity is detected.
The Farm Owner controls authorised access to the farm account subject to these Terms.
Farm Owners may assign roles including:
Owner
Administrator
Manager
Veterinarian
Employee
Viewer
External Breeder
Other approved roles.
Each role may have different permissions.
Farm Owners are responsible for granting appropriate access.
ShambaPass is not responsible for authorised actions performed by users whom a Farm Owner has voluntarily granted access, except where liability cannot lawfully be excluded.
Farm Owners may create accounts or records for farm employees.
The Farm Owner is responsible for ensuring that employee information is collected and used lawfully.
Employees may only access functionality permitted by their assigned role.
When employment ends, the Farm Owner should promptly revoke the employee's access.
ShambaPass may provide tools for attendance, payroll, tasks, performance records and farm operations but does not become the employer of farm employees.
Users may register livestock through ShambaPass.
Animal records may include:
Identification
Species
Breed
Sex
Date of birth
Photographs
Weight
Parentage
Ownership
Health
Vaccination
Treatment
Breeding
Production
Movement
Financial records
Pedigree
Registry information
Supporting documents.
Users are responsible for ensuring animal information they submit is reasonably accurate.
ShambaPass may create a Digital Livestock Passport for each registered animal.
The passport may combine:
Identity
Ownership
Pedigree
Genetics
Health
Vaccination
Treatment
Breeding
Growth
Production
Movement
Registration
Financial history
Supporting documents.
A ShambaPass Digital Livestock Passport is a digital management record.
It is not automatically a government certificate, ownership certificate, export certificate, veterinary certificate, KSB registration certificate or breed society certificate.
ShambaPass may record identification including:
Ear tags
Electronic tags
Microchips
Registry numbers
Farm identification numbers
Other permanent identifiers.
Recording an identifier does not independently prove ownership, pedigree, breed purity or regulatory registration.
Users must not knowingly register false, altered or duplicated identification.
ShambaPass may maintain ownership histories.
The presence of an animal in a user's account does not by itself establish legal ownership.
Where ownership is disputed, evidence may include:
Purchase agreements
Invoices
Transfer records
Registry documents
Movement documents
Breeder records
Other legally recognised evidence.
ShambaPass may restrict disputed records while the parties resolve ownership.
ShambaPass allows users to maintain livestock pedigree information.
Pedigree records may originate from:
Farm records
Breeders
Previous owners
Registries
Breed societies
DNA laboratories
Veterinary professionals
Imported records
Other documented sources.
ShambaPass may indicate the source and verification status of pedigree information.
ShambaPass may allow classifications such as:
Unknown
Crossbred
Graded
Purebred
Full Blood
Other applicable classifications.
A breed classification recorded through ShambaPass does not constitute independent certification by ShambaPass.
Users must not represent a ShambaPass breed classification as official registry certification unless the relevant registry has independently certified the animal.
ShambaPass may display verification states including:
Owner Supplied
Breeder Supplied
Pending Verification
Document Verified
DNA Verified
Registry Verified
KSB Registered.
These statuses must represent the evidence available to the Platform.
ShambaPass does not guarantee the authenticity of documents supplied by third parties.
ShambaPass may assist farmers with preparing, storing and organising information relevant to Kenya Stud Book registration.
Unless ShambaPass has an active official integration or written arrangement with the relevant registration authority, ShambaPass does not:
Register animals with Kenya Stud Book.
Approve pedigree applications.
Conduct official breed inspections.
Issue KSB certificates.
Determine official pedigree status.
Guarantee acceptance of an application.
A ShambaPass KSB Registration Preparation Record is not an official Kenya Stud Book certificate.
Official registration remains subject to the requirements and decisions of the relevant registration authority.
ShambaPass may store information relating to imported livestock including:
Country of origin
Breeder
Registry
Pedigree
Purchase records
Import records
Movement documents
Health certificates
Transfer documents
DNA information.
ShambaPass does not guarantee that imported livestock will qualify for registration in Kenya.
The owner remains responsible for complying with applicable importation, veterinary, movement, quarantine, disease control and registration requirements.
Farm Owners may invite breeders or previous owners to contribute information concerning specific animals.
External breeder access should be restricted to animals expressly shared with that breeder.
Information submitted by a breeder may initially be marked as breeder supplied or pending verification.
Breeder supplied information does not automatically become verified information.
Farm Owners may accept, reject or request clarification of submitted records.
ShambaPass provides tools for recording animal health information including:
Symptoms
Diagnoses
Treatments
Vaccinations
Medication
Laboratory tests
Veterinary visits
Quarantine
Withdrawal periods
Mortality
Necropsy information
Other animal health information.
ShambaPass is a technology platform and record management system.
ShambaPass itself does not provide veterinary clinical services unless expressly stated and legally authorised.
Users represented as veterinary professionals are responsible for maintaining all professional registrations, licences and authorisations required to practise.
Veterinary professionals remain independently responsible for:
Diagnosis
Prescription
Treatment
Clinical judgement
Dosage
Procedures
Professional advice
Regulatory reporting
Professional record keeping.
ShambaPass does not assume professional responsibility for veterinary services provided by independent professionals using the Platform.
ShambaPass must not be relied upon as the sole response mechanism during an animal health emergency.
Users should contact an appropriately qualified veterinary professional where an animal experiences potentially serious symptoms including severe injury, respiratory distress, poisoning, neurological signs, difficult birth, uncontrolled bleeding, suspected serious infectious disease or other emergency conditions.
ShambaPass may provide AI assisted features.
These may include:
Farm recommendations
Animal health information
Disease risk indicators
Breeding analysis
Nutrition analysis
Growth predictions
Medicine inventory forecasting
Financial analysis
Image analysis
Report generation
Operational recommendations.
AI outputs may contain errors.
They are provided as decision support and informational assistance.
ShambaPass AI is not a licensed veterinarian.
AI generated information does not constitute:
Veterinary diagnosis
Veterinary prescription
Laboratory diagnosis
Professional veterinary consultation
Legal advice
Financial advice
Regulatory approval.
Users must use appropriate professional judgement before acting upon AI generated information.
Where veterinary intervention is reasonably required, the user should consult an appropriately qualified professional.
Where ShambaPass displays information about medicines, such information must be treated as reference or decision support information.
Actual treatment must consider:
Animal species
Weight
Age
Pregnancy status
Diagnosis
Product formulation
Active ingredient concentration
Administration route
Contraindications
Drug interactions
Product label
Veterinary instructions
Withdrawal requirements.
ShambaPass must not be used to bypass prescription or professional requirements imposed by law.
ShambaPass may provide medicine inventory management.
Farm medicine records may include:
Medicine
Batch
Quantity
Supplier
Purchase date
Expiry
Storage
Administration
Prescription
Withdrawal period
Cost
Disposal.
Users remain responsible for legally acquiring, possessing, storing, administering and disposing of veterinary medicines.
Where ShambaPass provides information regarding veterinary medicines available in Kenya, regulatory status should be obtained from or checked against the appropriate regulatory authority where necessary.
The presence of a product within ShambaPass does not independently constitute regulatory approval.
Users remain responsible for confirming that veterinary products are legally authorised and appropriate for their intended use.
ShambaPass supports responsible antimicrobial use.
The Platform must not be used to encourage indiscriminate or unnecessary antibiotic treatment.
Prescription medicines should only be used in accordance with applicable legal requirements, authorised product information and appropriate veterinary direction.
ShambaPass may record antimicrobial use for farm management, withdrawal compliance and veterinary review.
ShambaPass may calculate or track medicine withdrawal periods affecting:
Meat
Milk
Eggs
Other animal products.
Withdrawal information may depend on the particular medicine, formulation, dosage, species and veterinary instructions.
Users remain responsible for verifying applicable withdrawal requirements.
Where an active withdrawal restriction exists, ShambaPass may prevent or warn against recording the animal or its affected products as ready for sale.
Users must not intentionally bypass such controls.
ShambaPass may create vaccination schedules and reminders.
Schedules may depend on:
Species
Breed
Age
Location
Disease risk
Vaccine manufacturer instructions
Veterinary guidance
Government programmes.
A ShambaPass reminder does not replace professional or regulatory advice.
Users remain responsible for ensuring vaccinations are administered appropriately.
Certain animal diseases may be legally notifiable.
ShambaPass may provide alerts relating to suspected notifiable diseases.
The farmer, veterinarian or other responsible person remains responsible for complying with applicable reporting requirements.
Where legally required and appropriately implemented, ShambaPass may support reporting to competent authorities.
ShambaPass may allow mortality and necropsy information to be recorded.
AI generated interpretation of mortality records or photographs does not constitute a veterinary necropsy or laboratory diagnosis.
Where the cause of death is uncertain or infectious disease is suspected, appropriate veterinary or laboratory investigation should be obtained.
ShambaPass may provide:
Quarantine workflows
Visitor records
Vehicle logs
Disinfection records
Isolation records
Biosecurity checklists
Risk indicators.
These tools support farm management.
They do not guarantee prevention of disease introduction or transmission.
ShambaPass may provide breeding functionality including:
Heat records
Mating
Artificial insemination
Pregnancy
Expected birth dates
Pedigree
Genetic relationships
Inbreeding indicators
Breeding recommendations
Offspring records.
Predictions are estimates and biological outcomes cannot be guaranteed.
ShambaPass may calculate:
Pedigree completeness
Relationship coefficients
Inbreeding estimates
Growth indexes
Performance indicators
Breeding scores
Other genetic metrics.
These calculations depend upon the accuracy and completeness of available data.
ShambaPass must not represent an estimated genetic metric as laboratory verified genetic information unless appropriate evidence exists.
Users may upload DNA reports from third party laboratories.
ShambaPass does not independently guarantee laboratory accuracy.
DNA Verified status should only be used where appropriate supporting evidence exists.
ShambaPass may provide feed, forage and nutrition management tools.
Feed calculations and recommendations are informational and depend on data entered by users.
Users remain responsible for ensuring feed is safe and appropriate for their animals.
ShambaPass may provide tools for:
Income
Expenses
Budgets
Sales
Purchases
Payroll
Asset management
Profitability
Cash flow
Reports.
These tools assist farm management.
They do not constitute accounting, tax, investment or financial advice.
Users remain responsible for obtaining professional advice where necessary.
Where payments are enabled through Tuma or another payment provider, transactions are subject to the payment provider's applicable terms.
ShambaPass may retain:
Transaction reference
Amount
Payment status
Payment purpose
Timestamp
Other necessary transaction metadata.
A displayed pending transaction must not be treated as successful payment until confirmation has been received through the applicable payment verification mechanism.
ShambaPass may offer free and paid plans.
Plan limits may include:
Number of farms
Species
Animals
Employees
Storage
Reports
AI usage
Advanced modules
Other functionality.
Current prices and plan limits will be displayed through ShambaPass.
Subscription prices may change with reasonable notice.
ShambaPass may provide breeder discovery, livestock listings or marketplace functionality.
Unless expressly stated otherwise, ShambaPass acts as a technology intermediary and does not automatically become:
The breeder
The seller
The buyer
The veterinarian
The transporter
The livestock owner.
Users remain responsible for independently evaluating counterparties and livestock.
Users listing livestock must provide truthful information.
Users must not knowingly misrepresent:
Breed
Sex
Age
Health
Pedigree
Registration
Ownership
Pregnancy
Genetics
Vaccination
Performance
Location
Price.
ShambaPass may remove listings suspected of fraud or material misrepresentation.
Buyers should conduct appropriate due diligence before purchasing livestock.
This may include:
Physical inspection
Veterinary examination
Identification verification
Pedigree verification
Registry verification
Ownership verification
Pregnancy confirmation
Disease testing
Movement documentation.
ShambaPass does not guarantee livestock merely because it appears on the Platform.
ShambaPass may provide educational material through ShambaPass Academy.
Training material is provided for education.
Completion of a ShambaPass course does not automatically grant a regulated professional qualification or licence.
Certificates must clearly distinguish ShambaPass training completion from government or professional accreditation.
ShambaPass may contain practical information contributed by farmers and breeders.
Such information may be valuable but may not have been scientifically or professionally verified.
ShambaPass may classify information according to source, such as:
Official
Veterinarian Verified
Scientific Literature
Manufacturer Information
Farmer Experience
Community Contribution.
Farmer experience must not automatically be presented as veterinary fact.
Users are responsible for information they submit.
Users must not intentionally:
Create false animal records.
Falsify pedigree.
Alter veterinary records fraudulently.
Misrepresent breed purity.
Upload forged certificates.
Create false ownership records.
Misrepresent vaccination.
Manipulate weight or performance information.
Falsify financial records.
Misrepresent professional qualifications.
Users may upload documents.
Users warrant that they have lawful authority to upload and use those documents.
ShambaPass may reject files that:
Contain malware
Violate law
Violate intellectual property rights
Contain fraudulent information
Create security risks.
Uploaded documents may be subject to file size and format restrictions.
Certain records may be maintained as permanent historical records.
Instead of permanent deletion, ShambaPass may use:
Corrections
Amendments
Superseded records
Archiving
Audit trails.
This is particularly relevant to:
Pedigree
Ownership
Veterinary treatment
Medication
Breeding
Payments
Financial transactions
Registry information.
ShambaPass may maintain audit information including:
User
Action
Date
Time
Previous value
New value
Device or session information
Record affected.
Audit logs may be used for:
Security
Compliance
Disputes
Fraud detection
Record integrity.
ShambaPass may send:
Account notifications
Security alerts
Vaccination reminders
Treatment reminders
Breeding reminders
Birth alerts
Medicine expiry alerts
Stock alerts
Withdrawal alerts
Task notifications
Payment notifications
Subscription notices
Policy notices.
Operational notifications form part of the Platform.
Marketing communications may be separately controlled.
Users must not:
Gain unauthorised access.
Attack ShambaPass infrastructure.
Upload malware.
Exploit security vulnerabilities.
Circumvent permissions.
Scrape protected data without authorisation.
Falsify livestock records.
Create fraudulent pedigree.
Forge certificates.
Impersonate veterinarians.
Sell prohibited products.
Misrepresent livestock.
Use AI functionality for unlawful purposes.
Manipulate financial records.
Circumvent subscription restrictions.
Interfere with other users.
Use the Platform contrary to applicable law.
Users who discover a suspected vulnerability should report it responsibly through the designated ShambaPass security contact.
Users must not exploit vulnerabilities to access, destroy, alter or disclose data belonging to other users.
The ShambaPass name, software, designs, interfaces, databases, source code, trademarks, algorithms and related intellectual property remain the property of ShambaPass or its licensors.
Users receive a limited, revocable, nonexclusive and nontransferable right to use the Platform for its intended purpose.
No user may unlawfully:
Copy the Platform.
Resell the software.
Reverse engineer protected components.
Extract protected databases.
Reproduce proprietary designs.
Create unauthorised derivative commercial services.
Users retain applicable ownership rights in original content they submit.
Users grant ShambaPass a limited licence to:
Store
Process
Back up
Display
Transmit
Analyse
Transform
and otherwise technically use that content as reasonably necessary to operate ShambaPass.
This licence does not transfer ownership of the user's farm or livestock to ShambaPass.
Personal information is processed in accordance with the ShambaPass Privacy Policy.
Users uploading information concerning employees, breeders, veterinarians, buyers or other persons are responsible for ensuring they have an appropriate lawful basis for doing so.
ShambaPass recognises that farm information may be commercially sensitive.
Private farm information will not intentionally be made public except:
At the user's instruction.
Where required for a selected feature.
Where legally required.
Where appropriately anonymised or aggregated.
Where another lawful basis exists.
ShambaPass aims to maintain reliable service but does not guarantee uninterrupted operation.
Availability may be affected by:
Maintenance
Updates
Internet failures
Hosting failures
Payment provider outages
Third party API failures
Cybersecurity events
Power interruptions
Force majeure
Other circumstances beyond reasonable control.
ShambaPass may maintain backups as part of its operations.
Users should nevertheless maintain appropriate copies of critical records where necessary for their business or regulatory obligations.
Where available, ShambaPass may provide data export functionality.
ShambaPass may integrate with third parties including:
Tuma
Artificial intelligence providers
Weather providers
SMS services
Email services
Mapping services
Payment services
Laboratories
Registries
Other agricultural technology providers.
Third party services may be subject to separate terms.
ShambaPass is not responsible for independent third party services beyond the extent required by applicable law.
Livestock farming involves biological, environmental and commercial risk.
ShambaPass does not guarantee:
Animal survival
Pregnancy
Birth outcome
Growth rate
Milk yield
Weight gain
Disease prevention
Treatment success
Breeding success
Market prices
Farm profitability
Investment returns.
ShambaPass may help organise information for regulatory or registry processes.
ShambaPass does not guarantee approval by:
Kenya Stud Book
Breed societies
Veterinary authorities
Government agencies
Insurance companies
Banks
Export authorities
Other institutions.
To the maximum extent permitted by applicable law, ShambaPass shall not be liable for indirect, incidental, special, consequential or punitive losses arising solely from use of the Platform.
This may include losses arising from reliance on inaccurate user supplied data, AI predictions, third party services or biological outcomes beyond ShambaPass's reasonable control.
Nothing in these Terms excludes liability that cannot lawfully be excluded or limited under Kenyan law.
Nothing in these Terms removes mandatory consumer rights or other statutory protections.
To the extent permitted by applicable law, a user may be responsible for losses, claims or expenses arising from that user's:
Fraud.
Illegal conduct.
Deliberate falsification of records.
Unauthorised disclosure of another person's information.
Intellectual property infringement.
Misrepresentation of livestock.
Forged pedigree documentation.
Impersonation of a regulated professional.
Material breach of these Terms.
This provision does not require a user to indemnify ShambaPass for losses caused by ShambaPass's own unlawful conduct where such liability cannot legally be transferred.
ShambaPass may suspend access where reasonably necessary because of:
Security threats
Suspected fraud
Material breach
False information
Account compromise
Illegal activity
Abuse
Nonpayment
Regulatory requirements
Threats to animal or public health
Attempts to compromise Platform security.
Where appropriate, users will be given an opportunity to resolve the issue.
Users may close their account subject to:
Outstanding payments
Legal retention obligations
Unresolved disputes
Regulatory requirements
Other legitimate retention requirements.
ShambaPass may terminate accounts for serious or repeated violations of these Terms.
Account termination does not necessarily require immediate deletion of every record.
Information may be retained where necessary for:
Legal compliance
Tax requirements
Security
Fraud prevention
Veterinary record integrity
Financial records
Regulatory reporting
Disputes
Defence of legal claims.
Personal information will otherwise be handled according to the ShambaPass Privacy Policy.
ShambaPass may update these Terms as the Platform, applicable law or services evolve.
Material changes may be communicated through:
Platform notification
Application notification
Website notice.
Where applicable law requires explicit consent or acceptance, ShambaPass will request it.
Continued use will not substitute for consent where applicable law specifically requires another lawful mechanism.
If a provision of these Terms is determined by a competent authority to be invalid or unenforceable, the remaining provisions remain effective to the extent permitted by law.
Failure by ShambaPass to immediately enforce a provision does not automatically waive the right to enforce it later.
Users may not transfer their contractual rights or obligations under these Terms without permission where such permission is reasonably required.
ShambaPass may restructure or transfer its contractual rights as part of a lawful corporate transaction, subject to applicable law and privacy obligations.
ShambaPass will not be responsible for failure or delay caused by events reasonably beyond its control to the extent permitted by law.
These may include:
Natural disasters
Disease outbreaks
Government restrictions
War
Civil disturbance
Telecommunications failures
Major cyber incidents
Power failures
Infrastructure failures
Other extraordinary events.
Users should first attempt to resolve disputes directly with ShambaPass through the designated support or legal channels.
The parties should attempt good faith amicable resolution before commencing court proceedings where appropriate.
Nothing in this section prevents a person from exercising rights that cannot legally be restricted.
These Terms are governed by the laws of the Republic of Kenya.
Subject to applicable mandatory rights and dispute resolution requirements, disputes that cannot be resolved amicably may be submitted to courts of competent jurisdiction in Kenya.
ShambaPass and its users must comply with applicable laws and regulations relevant to their activities.
Depending on the service, these may include requirements concerning:
Data protection
Consumer protection
Veterinary practice
Veterinary medicines
Animal diseases
Livestock movement
Animal welfare
Employment
Taxation
Electronic transactions
Cybersecurity
Intellectual property
Other applicable Kenyan legislation.
The regulatory framework may change over time.
ShambaPass may update Platform controls accordingly.
For questions regarding these Terms:
ShambaPass Legal
Privacy matters:
Support:
Website:
shambapass.co.ke
By creating or maintaining a ShambaPass account, you acknowledge that you have read and understood these Terms and agree to comply with them where legally applicable.
You further acknowledge that ShambaPass is a livestock intelligence and farm management technology platform and that software generated information does not replace professional veterinary, regulatory, legal, accounting or other specialist advice where such professional services are required.
